A home page that says what's next
The day's bookings and tasks in time order, who is waiting for a reply, and what the day is worth against the month's goal, on one screen. Pick a day, a week or a month and it follows.
Draw the line at admin.
Stencil has an AI agent built in. Tell it to book a client, move a session, chase a deposit or write the newsletter, and it gets the work ready while you stay in the chair. You check it and press the button.
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The Agent
Tell it what you need. It does the admin.
The Agent is built into Stencil and knows the studio: the diary, the clients, the money and the messages. Ask it anything in plain words, or tell it what to do, and it gets the work ready beside the chat. You check it and press the button.
- Ask about anythingWhat tomorrow looks like, who still owes a deposit, which enquiries are waiting. The answer comes from the studio's own records.
- Hand it the workBookings, moves, payments, invoices, emails, newsletters, notes and tasks. Nothing is saved until you press the button.
- From ChatGPT and Claude tooConnect Stencil to the chat app you already use. Changes wait for your yes in that chat.
Ask the Agent“Move Fredrik to Thursday at 13:00 and email him about the deposit.”
What it does
One studio, nine jobs, one place.
Each of these is a working part of the product today, and the Agent can do the admin in every one of them.
Calendar by chair
The day drawn as chairs against the studio's own opening hours. Week and month views, booking straight from the calendar, and tasks with a start and an end.
Clients and projects
A record per client, the pieces they are having done, every session against each one, reference images and intake answers. One search finds any of it.
Every enquiry in one inbox
Instagram, Facebook, the website chat and the studio's own booking form with photo uploads, side by side with the bookings they turn into.
A booking assistant for your DMs
It answers enquiries in English or German, gathers what the artist needs to know and hands the conversation to a person. It never books on its own.
Email newsletters
Flash days, guest artists, free slots: written with the assistant in the studio's look, with your own photos and videos. Send now, schedule, or let birthday and we-miss-you emails go out on their own.
Deposits and payments
Deposits recorded as bookkeeping, commission per artist, booth rent, and a standing list of what is owed and by whom.
Consent forms
Consent captured against the session it belongs to, signed on the client's phone in English or German, so it exists before the needle and can be found afterwards.
Artists, team and your rules
Admin and artist roles: an artist sees their own book and clients, not the studio's money. Hours, chairs, splits, booth rent and deposits are settings, not code.
How it works
The software is the argument.
Six screens from the running product, loaded with the example studio that ships with every new account, and something to ask the Agent on each.
The morning
Open it and see what needs you.
The dashboard is the studio's home page: what the day is worth against the month's goal, who is waiting for a reply, and today's bookings and tasks in time order, on one screen. Pick a day, a week, a month or any span and it follows.
- Most urgent firstBooking requests, sessions missing a deposit or consent form, new enquiries, chats handed to a person, late tasks. One press each.
- Tasks with a timeA task can have a start and an end, and it sits in the agenda beside the bookings.
- A goal you setOne amount for the month. Weeks and days get their share, so the bar means something on any day.
Ask the Agent“What needs me today?”
The day
The unit is the chair, not the user.
A studio has chairs, and artists who work in them: two separate things, so an artist can take any free chair and a booking always names both. The board is drawn from the hours that studio actually opens, so an empty column is a real gap rather than a rendering quirk.
- Idle chairs fold awayA chair with nothing booked stops taking up the width it is not earning.
- Week and month, same boardThe same structure at three zoom levels, so nothing has to be relearned.
- Built for a phone between sessionsThe day becomes an agenda list on a narrow screen instead of a squeezed grid.
Ask the Agent“Find Mira three free hours next week.”
The enquiry
The DM and the booking are the same thread of work.
Most studio work arrives as an Instagram message at eleven at night from somebody the studio has never met. That message, the client record it becomes, the booking and the deposit are one chain, not four systems.
- The assistant answers firstIn English or German, day or night. It gathers the piece, the placement and the artist they want.
- A person can take the threadStep in mid-conversation, reply as the studio, hand it back when you are done.
- Nothing books itselfThe assistant hands over to a person, who decides the time and makes the booking.
Ask the Agent“Which enquiries are still waiting for a reply?”
The money
What is owed, and who owes it.
Commission per artist, booth rent, deposits taken and deposits still outstanding, with the rate stamped onto each session when it completes — so changing a split never rewrites what somebody already earned.
- Chair use against real hoursMeasured against the studio's own opening times, not a guessed working day.
- A decision list, not a reportDeposits unpaid, stale enquiries, sessions never closed off, bookings with no artist.
- Per artist, per splitPercentage or monthly rent, set per artist, shown side by side.
Ask the Agent“Who still owes a deposit this week?”
The client
Everything about one person, on one page.
The piece, the sittings it has taken, what was paid and what is still owed, the consent on file and the conversation it all started in.
- Projects, then sessionsA sleeve is one project with several sittings, not six unrelated bookings.
- References attachedThe images a client sent live on the record rather than in someone's camera roll.
- Consent where you will look for itAgainst the session, so it is findable a year later.
Ask the Agent“Add a note to Hedda: plaster allergy, use paper tape.”
Setting it up
Nobody is running an implementation project.
Studios are small. The whole setup is one page the owner works through at their own desk, and every step checks itself, so it is safe to stop halfway and come back.
- 01The studioName, web address, and the hours the day board draws.
- 02Who works hereThe chairs, the artists, and a login each if they want one.
- 03InstagramConnect the account so a DM reaches the inbox.
- 04The assistantIts own key, and the rules about what it may and may not say.
- 05The public linksThe enquiry form and the chat, ready to put in a bio.
Start with a studio that already has something in it
A new account can load an example studio — chairs, artists, a week of bookings, clients and payments — so the software can be judged full rather than empty. It removes cleanly when you are finished with it.
Partners
Our partner studio.
Stencil is built with working studios, not for an imagined one. The first is in Hamburg.
Odyssee Studios
Hamburg, Germany · Partner since September 2026
Odyssee Studios is a tattoo studio in Hamburg, home to artists including Ego Romantic.
Ego Romantic's work is a contemporary take on timeless tattoo culture. It draws on European prison symbolism and classical iconography, reduced to its essence and redrawn with precision and restraint, for people who value permanence over trends. The motto: “Make old modern again.”
Beyond the skin, Ego Romantic also has its own fragrance line. The studio takes requests in German and English.
On Stencil
- Instagram enquiries answered by the assistant, in German or English
- Consent forms in English and German, signed on the client's phone
- Their own booking form, with photo uploads
- Bookings, artists and client emails in one place
Put the diary somewhere it belongs.
Tell us about your studio and we will show you the Agent running a day the way yours does, then set it up with you.
Questions: hello@studiosuite.art